Here are some tips on how meeting planners can save money in setup and staging. Click here to add your own tips, or to edit any of these.

• Find out which groups are in the hotel just prior to and following your meeting, and work together on your staging requirements. This will save money for setup and teardown.
• If your meeting lasts more than two days, keep the meeting room setup identical.
• Use skirted tables instead of renting secretarial desks for on-site offices.
• Reduce the number of breakout rooms needed, saving audiovisual and setup costs.
• Use the same room with two setups. For example, use the room classroom-style for the course, and banquet-style for serving lunch. Put up screens or use plants to divide the space.
• Use an outdoor venue to minimize décor needs.
• Use public facilities such as libraries, parks, botanical gardens, and museums. They can be very cost-effective because you can sometimes use your own caterer and vendors.
• Develop generic reusable signs you can Velcro updated information on.
• Use hotel signboards rather than buying your own.

More Cost Saving Tips