F&B Disclosures: What Do You Tell Attendees, and When?

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As I was reading through our Ultimate Guide to Food and Beverage at Events, I got an e-mail from my sister-in-law about her parents' 60th anniversary party this weekend in Myrtle Beach, S.C. She sent all the relevant details about tee times (lots of golfers in my husband's family!), what to wear, beach supplies that'll be on hand so we don't have to bring them, and alternative things planned for the non-golfers among us. But she also included something that made me slap my forehead and wonder why meeting organizers don't do something similar: A meal-by-meal outline of what's being planned for the days-long duration of the festivities.

Granted, my father-in-law is a meticulous meal planner, but the level of detail that went into what was being served, vegetarian options, etc., was pretty comprehensive. What a gift this would be for meeting attendees who have food allergies, sensitivities, or a non-mainstream diet, I thought to myself. Instead of checking a box that may or may not accomplish actually getting a meal they could eat, they could instead see what's planned, and make decisions accordingly (ask for alternatives on a meal-by-meal basis, bring their own, or eat elsewhere, for example).

Maybe the idea doesn't scale, but I thought it was a good one to put out there.

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