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For a more comprehensive checklist, including what you should look for in cruise terminal facilities and embarkation and disembarkation procedures, check the Knowledge Center at seasite.com.
Meeting Space/Public Areas
- Capacity
- Décor/lighting
- Cleanliness/wear and tear
- Can rooms be locked and/or can access to them be limited?
- Audiovisual availability/sufficient outlets/voltage
- Can furniture be moved?
- Type of seating/table sizes
- Are deck events possible?
Guest Accommodations
- Number of cabin categories and differences among the categories
- In-room amenities
- Honor bar or comp beverages?
- Unique features
- Is there a voice mail system that allows a planner to send a group message to all attendees’ cabins?
- Internet connectivity. Jo Kling, CEO, Seasite.com, notes that Wi-Fi is now the standard in cabins, Internet cafés, and hot-spots aboard ships. “But heavy users should check the specifics,” she advises, “and, of course, good service relies on a satellite being in range.”
Onboard Dining
- Assigned seating or open seating?
- Dining times flexible?
- Group sections/table sizes
- Are dining areas conducive to meetings?
- How many dining outlets?
- Alternative restaurants: What are costs and availability for groups?
