Company: HPS Select Brokerage Services, Brookfield, WI (formerly The Mutual Group (U.S.), Employee Benefits)
Event: 1996 Sales Leaders' Conference
Sites: Hyatt Regency Coolum, Queensland, Australia and (for the top ten agents) Park Hyatt Sydney
Dates: January 27 to February 2, 1996, with two additional nights for top producers
Qualification Period: March 1, 1994 through August 31, 1995
Qualifying Attendees: 133
Total Attendees: 258, including spouses, guests, and home-office staff
Theme: Vision Down Under
Design: All creative work was produced in-house by HPS Select Brokerage Services' staff. Graphic designer Jill Blazek created the promotional materials and led other team members in researching and purchasing customized promotional items. Jill Stoffield, meeting/conference planner, oversaw the production and purchase of all promotions.
Promotion Budget: $42,000 included printing, production, and mailing of materials; and all promotional items and qualifier gifts
Savings Ideas: To reduce costs, materials were printed in two batches--pre-conference and meeting materials. Select Brokerage Services' Creative Services staff researched and purchased paper in bulk, saving a considerable amount compared to the cost of having the printer supply the paper. Because printing a small run of four-color flyers each month is cost prohibitive, the colorful promotional flyers were printed ahead in bulk and later imprinted in black with with rankings, sales promotions, and other information.
Departments Involved: Creative Services and Sales
Planner Comment: "Keeping in front of the agents was key to making this conference a success," says Jill Stoffield, meeting/conference planner. "We accomplished this with monthly mailings and special promotional gifts that carried the Vision Down Under theme."