What the Coalition Approved

Highlights
Here is the coalition’s “Model Board Policy for approval of meetings, events and incentive/recognition travel”

  1. General policy statement: The CEO shall be responsible for implementing adequate controls to assure that meetings, events, and incentive/recognition travel organized by the company serve legitimate business purposes and are cost justified.

  2. All proposed meetings, events, and incentive/recognition travel organized by the company must serve one or more specified legitimate business purposes. Each proposed meeting, event or incentive/recognition travel with a cost exceeding $75,000 must be supported by a written business case identifying a specific business purpose.

  3. Total annual expenses for meetings, events and incentive/recognition travel shall not exceed 15 percent of the company's total sales and marketing spend.

  4. The amount spent for an employee performance incentive/recognition event shall not exceed 2 percent of the total compensation of eligible participants or 10 percent of total award-earners' compensation.

  5. The process for approving meetings, events, and incentive/recognition travel, and the procedures for assuring adherence to this policy, will be subject to independent audit to confirm policy adherence.

  6. At least 90 percent of incentive program attendees shall be other than senior executives (as defined by applicable Treasury Department guidelines) from the host organization.

  7. Performance incentives shall not promote excessive or unnecessary risk-taking or manipulation of financial results.

  8. All internal meetings or events attended only by senior executives (as defined by applicable Treasury Department guidelines) and/or board members shall be devoted to specific business purposes, and participating senior executives shall be responsible for any expenses incurred for non-business related activities.

  9. The CEO of the company shall certify to the board at least annually that the foregoing policies are being followed, and are sufficient to provide reasonable assurance that the company's expenditures for such purposes are not excessive.

  10. These policies shall be subject to modification only with board approval stating the specific business rationale for the change in policy.

Calendar:

March 29-31

Pharmaceutical Meeting Management Forum
Baltimore, Md.
www.meetingsnet.com

April 5-7

ACTE Global Education Conference
Washington, D.C.
www.acte.org

May 26-28

IMEX
Frankfurt, Germany
www.imex-frankfurt.com

June 21-23

FICP 2009 Education Forum
Colorado Springs, Colo.
www.ficpnet.com

July 11-14

MPI World Education Conference
Salt Lake City, Utah
www.mpiweb.org

August 23-26

NBTA International Convention & Exposition
San Diego
www.nbta.org

Sept. 29-Oct. 1

The Motivation Show
Chicago, Ill.
www.motivationshow.com

Oct. 30-Nov. 2

Site (formerly Society of Incentive & Travel Executives) International Conference, Aruba
www.site-intl.org

Nov. 15-19

Financial & Insurance Conference Planners Annual Conference
Toronto, Ont., Canada
www.ficpnet.com

Dec. 1-3

EIBTM Global Meetings & Incentives Exhibition
Barcelona, Spain
www.eibtm.com

Dec. 8-10

Expo! Expo! International Association of Exhibitions & Events
Atlanta
www.iaee.com

RSS Share

Want to use this article? Click here for options!
© 2012 Penton Media Inc.


Acceptable Use Policy
blog comments powered by Disqus

Search 125,000+ Venues

Search Meeting Space

Find Event Venues with Cvent

The Meeting Planning Blog

Face2Face Latest Posts

Sign Up for Our Free E-Newsletters

Meetings Collaborative

Rate your experience with meeting venues and suppliers.

Facility / Hotel

 
Powered by: Meetings Collaborative
Aega Awards

Latest Webinar

Global Meetings: Risk Management A to Z
February 28 | 2p.m. EST

Organizations take on more risk than usual when booking meetings outside the U.S. Join our expert panelists and learn how to assess your overall risk, write contracts that protect your organization, manage currency exchange rate fluctuations, keep your travelers safe, and much more. View it on-demand now!

VIEW ALL ARCHIVED WEBINARS

Recent Comments

Powered by Disqus

Back to Top

Explore Our Newsletters

On Corporate Meetings & Incentives


Meeting Planner Survival Guide

Whether you're a novice planner or a veteran, this compilation of must-read articles is your meeting planning resource.

Must-See Meeting Files

Visit the MeetingsNet expert-advice site, where we’ve got top meeting pros on camera answering a variety of your questions as well as a collection of educational—and sometimes offbeat—editors’ pick lists — from the top tech tools to the best books for meeting professionals.

Pharma Meeting Management Forum

8th Annual Pharmaceutical Meeting Management Forum
March 25-28, 2012 in Orlando, Fl
Register now!
Learn more about how healthcare reform will affect medical meetings.

Both forums are co-sponsored by Medical Meetings and The Center for Business Intelligence.

Suppliers/
Facilities/CVBs

MeetingsNet makes it easy to find the CVBs, tourist boards, and facilities you need for your next meeting.

Deal Finder

Special offers brought to you by MeetingsNet.

Find A Job

Targeted to all aspects of the hospitality and special events industry.

SMM PORTAL

Your source for Strategic Meetings Management info and intelligence

Facebook   Twitter   LinkedIn   RSS Feed

Inside Current Issue

February 2012

January 2012

December Cover 2011

December 2011

November 2011 CMI cover

November 2011

October 2011

September 2011

Browse Back Issues