What is in this article?:
- Roger Dow Highlights Educational Slate at FICP Annual
- Technology Takes Center Stage at FICP
- FICP Leadership Changes Announced
Meeting planners must tie their programs to corporate goals and then demonstrate their success.
Photos by redbutton.tv
Technology Takes Center Stage at FICP
Silent Auction Sets Record
As part of the technology immersion at this year’s Bidding For Good. A record 99 items were donated by hospitality partners for the auction. But the real wow came on that last day of the conference, when FICP announced that the auction had raised an incredible $74,244—far exceeding its stated goal of $45,000.Annual Conference, bidding for the silent auction went online, through auction site
The funds benefit Junior Achievement of Southern California and Junior Achievement USA, FICP’s long-term charitable partner. In accepting the check, JA Executive Vice President Margo White said, “This kind of funding effort goes so far in allowing us to fulfill our mission of helping young people, no matter where they come from, realize their potential for their futures.”
FICP Strategic Partner the Canadian Tourism Commission took the conference’s tech-
immersion goal and ran with it, creating stickers with QR codes that, when scanned,
took users to a contest to win registration at the 2013 Annual Conference. Helping Ava Sones, director, insurance sales development, CTC (center) put the plan into action was Canadian tech company SharkByte, represented by Marc Merulla, president (left), and Sam Roper, VP.
Technology Takes Center Stage
In addition to meeting the auction goal, the conference succeeded in its goal of introducing attendees to new meeting technology and vendors. FICP rented iPads for some 225 attendees who requested them to use during the annual conference, enabling them to interact with FICP’s mobileand try out other apps and features that might help them shed their traditional conference binders. Planners packed two education sessions, one designed for novices and the other for users with some level of tablet comfort, to learn more about what is fast becoming a planner must-have.
Stormi Boyd, CMP, CMM, of Keller Williams Realty International
shared her favorite planning and productivity apps.
Stormi Boyd, CMP, CMM, of Keller Williams Realty International, delivered the second session. Boyd is like your tech-y friend who tries all the apps and sifts out the best tips to share with you, but doesn’t try to push you. “It’s a progression,” she told attendees, describing her own two-year journey from exploration to total devotion. “Don’t try to do everything in one leap.” Here are some of her specific ideas:
• Probably the biggest productivity boost will be for those planners (i.e., most planners) who receive a BEO by e-mail, print it, make corrections on it, scan it, and e-mail it back to the hotel.
Here’s how that would work if you used an app like GoodNotes. The hotel sends you BEOs as PDFs (you must request this if that’s not how the BEO is ordinarily sent), you open it with the GoodNotes app and make the corrections directly onto the PDFs. Say you received 12 pages and seven need corrections. You can correct and sign the seven and send them back to the hotel directly from the GoodNotes app.
• Here’s another example: Boyd received a theater-style seating diagram as a PDF from her production company. Using GoodNotes, she color coded her various levels of seating and put the PDF in Dropbox to share with her team and suppliers.
• Dropbox is another highly useful app for planners—if your company allows you to use it. (Security can be a concern.) A “filing cabinet in the sky,” Dropbox is essentially a place to store documents where anyone with an Internet connection can get to them, work on them, and put the updated files back for everyone else on the team. One hitch: You could potentially have more than one person working on a document at the same time, so you need to layer a file-naming or other process over the tool.
• Dropbox also offers hotels and CVBs a way to share large files, such as photos, with planners without clogging their e-mail inboxes.
• Next time you’re on a site inspection, try a note-taking app like Noteshelf. As you walk around talking with the CSM or salesperson you’re using a stylus (Boyd recommends the JotPro from Adonit) to write notes directly on your iPad screen. You can also use your iPad camera to take photos and place them next to your notes in one file.
• Miss your old-school paper day planner? The Planner Plus app looks just like it—but it syncs with your Outlook calendar (or whatever digital calendar you use) and is searchable.
Two quick usage tips:
• Close your apps (especially Google Maps) when you’re not actively using them in order to maximize your iPad/iPhone battery life.
• Try the four-finger swipe: from bottom to top to reveal a tool bar or from right to left to shift among open apps.