(This article is a sidebar. For more, read Managing Medical Meetings Budgets.)

Because life sciences company meetings often must remain confidential, keep security-related expenses in mind, said James Vachon, CMM, associate director of events, meetings and conventions, Millennium: The Takeda Oncology Co., in a MeetingsNet webinar that premiered in March.

“For example, will you want to shred materials prior to departing or will you ship them back to the home office to have them destroyed? If you have a general session and there’s a lot of equipment in addition to confidential information, are you going to hire overnight security to guard your physical and intellectual assets?” And, unless you’re planning a meeting in conjunction with a congress, you need to be sure your competitors aren’t having a meeting right next door to your advisory board, so don’t forget the noncompete clause.

(This article is a sidebar. For more, read Managing Medical Meetings Budgets.)