There is much discussion in the medical meetings community about how to make lecture-style sessions more interactive. Audience response systems (ARS) are a good tool. These systems use wireless handheld keypads that operate on radio frequency, and a receiving unit connected to a standard data projector. They can be rented, but easy-to-use, “turn-key” purchase options are available. ARS encourage participation, even if there are hundreds of attendees. They allow physicians to see how their responses compare to their peers, an important part of physician learning. They can even encourage small group interaction: One planner said that since he didn't have enough of the keypads for all attendees, he divided the audience into small groups, each with one keypad. Each group had to reach consensus and then enter their choice.

Benefits to Real-time Systems

• Immediate feedback — The immediacy of the process can increase participation.
• Anonymity — Responses that are nonverbal and anonymous tend to be honest.
• Democracy of input — As everyone has a keypad, everyone — rather than a few vocal participants dominating the discussion — gets a say.
• Increased productivity — Because everyone gets a say, instantaneously, substantial time can be saved.
• Variety of questions — Questions can take a variety of forms, allowing for quite sophisticated data analysis.
• Flexibility of questioning — Questions can be created “on-the-fly,” addressing topics as they arise.
• Increased accuracy — The data is stored in the computer, avoiding data entry errors.
• Improved understanding — Comprehension can be easily tested in a training session. Also, measurement of degree is more accurate. There is a difference, for example, between people answering they are “uncomfortable” and “very uncomfortable.” A range of opinions can be expressed much more accurately than when people raise their hands for “yes” or “no.”
• Data export options — The data can be printed or exported to a spreadsheet or other file for distribution or further analysis.
• Portability and ease of setup — A 20-person system, for example, fits into a case that will fit into an airplane's overhead compartment. It can be set up in less than five minutes.
• Ease of use — The 10 buttons on the typical pad are simple and easy to use.

Additional features are available, including built-in microphones in the keypad for audience questions, a key to prevent unauthorized use, and continually variable response dials (to measure moment-by-moment satisfaction ratings).

Rental cost is usually based on the size of the show, the number of units, and the number of days. The total usually includes a base fee covering consultation, graphic design, reports, and computers, which can range from $750 to $1,500; a per-unit keypad fee ($10 to $18); plus technician expenses. Prices for purchase start at less than $3,000 for a 10-keypad system.

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Corbin Ball, CMP, is a speaker, consultant, and writer focusing on meeting technology. With 20 years' experience running international citywide technology meetings, he helps clients use technology to save time and improve productivity. Visit his Web site, www.corbinball.com.

Take Out

Some Audience Response System Vendors

Audience Response Solutions: www.audience-response-solutions.com

Brähler ICS: www.braehler.com

MSInteractive: www.cinfo.com

Communications Technology International: www.consensor.com

CPWireless Audience Response Inc.: www.cpwireless.com

Extreme Meetings: www.theextremegroup.com

Fleetwood: www.replysystems.com

IRIS: www.inthorizons.com

Option Technologies Interactive: www.meeting-net.com

Meridia: www.meridia-interactive.com

One Touch Systems: www.onetouch.com

Quick Tally Interactive Systems: www.quick-tally.com

Reactive Systems: www.reactivesystems.com