General Meeting Management * Software: MeetingTrak
Company: Phoenix Solutions
Type of product: Full-featured conference management software with integrated database for medium to small associations and corporations
Contact: Sharon Swan, marketing and sales associate
Phone: (800) 779-7430, (925) 737-5135
Fax: (925) 469-9510
E-mail: sharon@psitrak.com
Web: www.psitrak.com
Simultaneous Users: Suggested for maximum of 15 to 20 users
Support: 30-day, unlimited question and answers; four-hour blocks for $400
Cost: Single-user $2,995; two users $3,995; $495 for each additional user. Continuing education tracking version: single user $3,990; two users $4,990; $495 each additional user. Additional modules: WebTrak $1,495; on-site registration $995; VendorTrak (budgeting) $995
* Software: MeetingPro
Company: Peopleware
Type of product: Full-service meeting management with integrated database including registration, accounting, reporting, CE credit tracking
Contact: Julie Burgess
Phone: (800) 869-7166, (425) 454-6444
Fax: (425) 454-7634
E-mail: sales@peopleware.com
Web: www.peopleware.com
Simultaneous Users: Multi-user version supports up to approximately 50 users
Support: Annual support agreement (not required): $500 per year stand-alone; four users $950 per year, includes unlimited toll-free support, fax-back technical notes, Web site
Cost: Single $3,995 (software and support one year);$1,000 per additional user up to 10 and then site license, includes four full-time trainers (four public classes per month)
* Software: Event Planner Plus
Company: Certain Software
Type of product: Meeting planning software for single, one-day events
Contact: Ted Arbuckle, vice president and COO
Phone: (888) 237-8246, (415) 353-5330
Fax: (415) 353-5335
E-mail: sales@certain.com
Web: www.certain.com
Simultaneous Users: Not applicable.
Support: Toll-free support 6 a.m. to 6 p.m. P T, seven days, except major holidays. Web and e-mail support available.
Cost: $495
* Software: Complete Event Manager 4.5
Company: EKEBA International
Type of product: Meeting planning software
Phone: (800) 847-4561, 614-459-7178
Fax: (614) 457-1301
E-mail: support@ekeba.com
Web: www.ekeba.com
Support: Free e-mail tech support
Cost: $395 single user, with 30-day, money-back guarantee, or $345 without guarantee
* Software: CON-TRAC for Windows
Company: Chambres & Associates, Inc.
Type of product: Meeting planning and meeting management software with integrated one-time entry for all sizes of events; self-configuring GANNT/PERT charts for task tracking.
Contact: Bill Chambres, executive director
Phone: (215) 635-7283
Fax: (215) 635-7285
E-mail: sales@con-trac.com
Web: www.con-trac.com
Simultaneous Users: 100
Support: Unlimited phone, fax, e-mail, online (with PCAnywhere)
Cost: single user $1,995; multi-user, 2 to 5 stations $6,995; 6 to 9 stations $8,750; call for 10 or more stations
* Software: Meeting Expectations Software
Company: Enge & Associates
Type of product: Meeting planning system for planning corporate and association meetings, and for general registration and travel departments. Integrates and automates all meeting planning tasks.
Contact: Karalee Slayton, product specialist
Phone: (800) 242-8480, (317) 570-7056
Fax: (317) 570-7056
E-mail: kslayton@enge.com
Simultaneous Users: Unlimited user network available
Support: 90 days unlimited technical support (available Mon.-Fri. 8 a.m. to 8 p.m. EST). Additional technical support may be purchased. Free unlimited telephone training. On-site training available.
Cost: Version 2.0, single-user $2,995; unlimited user, network license $6,995; multiple sites quoted on request. Upgrade to SQL Server Database for $1,000
* Software: MaxEvent, MemberMax
Company: Impact Solutions
Type of product: A relational database system for managing conferences, meetings, pre-registration, on-site registration, speakers, exhibitors, contact management, and to-do list management. It has Internet and other data management capabilities. MemberMax is a client/ server relational database system for membership organizations.
Contact: John Keelin, general manager
Phone: (800) 858-8330, (412) 367-8833
E-mail: Impact88@aol.com
Cost: Single-user license $1,495, multi-user is $1,700 per user. Client/server only.
Support: Unlimited phone and Internet support, free upgrades. Cost is 18 percent of license fee per year.
Planning Solutions
* Software: Event Wizard
Company: Neology, a division of Smith Bucklin & Associates
Type of product: Web-based event planning (content planning) software, with online content management tools including abstract collection, speaker scheduling, program grid scheduling
Contact: Kelly Hensen, marketing manager
Phone: (888) 636-5649, ext. 3714, (312) 321-6811
E-mail: information@neology.com
Web: www.neology.com
Support: One-year license includes 10 hours of set up and customization, plus year's worth of hosting
Cost: $15,000 for first year, annual renewal fee $3,500
* Software: Ajenis
Company: PlanSoft
Type of product: Uses the Internet to communicate meeting specifications between planner and the hotel convention services department
Contact: Ted Frank, COO
Phone: (330) 405-5555
Fax: (330) 405-5566
E-mail: service@plansoft.com
Web: www.plansoft.com
Simultaneous Users:No limit
Support: Help desk 8 a.m. to 8 p.m. EST; e-mail support also available
Cost: Network version priced individually, single-user version $500
* Software: BlueDot Event Tools
Company: BlueDot.com
Type of product: Web-based exhibition and event management and product directory software
Contact: Shannon Davies, account executive
Phone: (415) 979-9550, ext.15
Fax: (415) 979-9551
E-mail: shannon@bluedot.com
Web: www.bluedot.com
Support: Training for VMap software at $395 a day, plus travel expenses. Help desk open 8 a.m. to 5 p.m. PST Mon.-Fri.; on-call options available. E-mail support available.
Cost: Modular packages start at $5,000. Depending on service and scale, packages sell for between $15,000 and $95,000.
* Software: RegWeb
Company: Cardinal Communications
Type of product: Online, Web-based, template-driven registration software
Contact: Rodman Marymor, CMP
Phone: (888) 755-7075, (510) 647-1400
Fax: (510) 647-1401
E-mail: rodman@cardinalweb.com
Web: www.regweb.com
Support: Help desk 9 a.m. to 5 p.m. PST; server support 24 hours, 7 days a week
Cost: $1,000, static form; up to $20,000 for a full registration solution
* Software: Event Reservation System (ERS)
Company: b-there.com
Type of product: Real-time online event management system, uniquely presented as the central tool in a business-to-business trade community format. Features include information for meeting planners, including links to hotels, airlines, destination resources, media, and other suppliers.
Contact: Cheryl MacNeal, director of sales and marketing, or Suzanne Nagy, sales executive
Phone: (800) 845-4308
Fax: (203) 319-4230
E-mail: ers@b-there.com
Web: www.b-there.com
Simultaneous Users:Unlimited
Support: Telephone, e-mail, livecontact support
Cost: $2 to $5 per transaction fee, plus set up fees; or a full license user plan
* Software: Meeting Matrix V 5.0
Company: SCLM Software
Type of product: Room diagramming software
Contact: Toni Stroud, technical sales director
Phone: (410) 451-1107
Fax: (717) 993-5395
E-mail: tstroud@meetingmatrix.com
Simultaneous Users: Network version available for 10 users or more
Support: E-mail support available. Annual maintenance package including help desk, $200 to $350. Updates at Web site. Phone support 8:30 a.m. to 6:30 p.m. EST, Mon.-Fri.
Cost: Silver is free; Silver Plus $295, Platinum Plus $2,225 for full package and installation of single version (includes eight hours of training, plus travel expenses). Software only, $1,395 for one user. Additional users: full package, $1075 per user; software only, $795
* Software: Room Viewer
Company: TimeSaver Software
Type of product: Event Layout
Software
Contact: Sandy Simon
Phone: (714) 731-5390
Fax: (714) 731-2423
E-mail: sales@timesaver.com
Web: www.timesaver.com
Simultaneous Users: No limit, minimum of 3 users
Support: Two tech support credits at no charge; additional credits start at $45 for 2 additional credits
Cost: Room Viewer Basic $395, Room Viewer Standard $595, Room Viewer Pro $695, Room Schematic $95 (all single-user prices)
* Software: BadgePro Plus v8.1.17
Company: The Laser's Edge
Type of product: Designs and prints badges, personalized tickets, and invoices. Imports data from database tables, spreadsheets, documents, and ASCII files.
Contact: Judy Carawan, vp
Phone: (703) 243-7766
Fax: (703) 243-7769
E-mail: badgepro@erols.com
Web: www.badgepro.com
Support: Support and training free with annual license. Telephone support available 10 a.m. to 5 p.m. EST
Cost: Standard annual license $350; network license starts at $600
* Software: Badge-O-Matic
Company: Ward Mundy Software
Type of product: Prints nametags
Contact: Ward Mundy
Phone: (404) 351-5162
Fax: (404) 350-0236
Cost: $50
* Software: PC/NAMETAG 8
Company: Topitzes & Associates
Type of product: Registration
Software
Phone: 800) 233-9767
Fax: (800) 233-9787
E-mail: sales@pcnametag.com
Web: www.pcnametag.com
Simultaneous Users: Yes
Support: Phone and e-mail support Mon.-Fri. 8 a.m to 5 p.m. CST
Cost: $179 for new users, $119 for users of pc/nametag 3.x,$99 for users of MeetingPOWER, $79 for additional copies or workstations
* Software: Scheduler Plus, Optimum Settings, Daisy
Company: CEO Software, Inc.
Type of product: Scheduling and event management software
Contact: Lorraine Elias, sales and marketing
Phone: (800) 441-2581, ext. 247
Fax: (520) 296-8103
E-mail: lorraine.elias@ceosoft.com
Web: www.ceosoft.com
Simultaneous Users: Yes
Support: 24-hour support available or 7 a.m. to 5 p.m. Mon.-Fri. MST
Cost: $9,500 for Scheduler Plus, $1,995 for Optimum Settings (Network), $495 Optimum Settings (single user), $1,000 Daisy
