This scheduling timeline for a large international meeting and exhibit was adapted from a project management template, with 18 months lead time. There are typically more than 250 tasks on the template. 17-18 Months Out Set objectives, meeting/exhibit dates, locale, theme, and format. Conduct site visit. Set preliminary budget. Select freight company. Negotiate hotel rates and blocks, sign hotel contracts. Negotiate fares with official airline. Select ground operator. Select official ...

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