Videoconferencing Techniques Videoconferences can be as effective as face-to-face meetings if participants take the time to prepare properly and follow some simple techniques. Jane E. Henry and Meg Hartzler offer the following tips in their book Tools for Virtual Meetings (ASQ Quality Press, Milwaukee, Wisc.):
* Introduce the videoconference with some personal remarks to help relax participants.
* Factor in a little extra time for questions and answers, because image transfers could be delayed.
* Keep graphics large and simple.
* Advise participants to speak naturally and clearly, just as if they were in the same room with the rest of the group.
* Follow-up a visual summary of the meeting with written minutes.
* Advise participants to avoid wearing plaids, prints, red, or white.