Planning small meetings is a challenge. When I'm trying to place a small meeting (under 50 people), some hotels quickly qualify the business with a flat "no space" and some hotels will only take the business if it's 30- to 60- days out. If your small meeting is new, and therefore has no history, or if your small group is space intensive and you don't need a significant amount of sleeping rooms to justify the meeting space, your challenges could be even bigger. Getting to a win-win situation ...

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