This scheduling timeline for a large international meeting and exhibit was adapted from a project management template, with 18 months lead time. There are typically more than 250 tasks on the template. 17-18 Months Out - Set objectives, meeting/exhibit dates, locale, theme, and format. - Conduct site visit. - Set preliminary budget. - Select freight company. - Negotiate hotel rates and blocks, sign hotel contracts. - Negotiate fares with official airline. - Select ground operator. - Select ...

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