Meeting Evolution
Overland Park, KS
Rob Wilson

Founded: 2001

Biggest recent announcement: “In November, Meeting Evolution launched an Event Budget Application to track estimated revenue and expenses and add the actual spend to provide a total of the revenue/ cost of an event.”

3 Sample Meeting Planning Partners: SmithBucklin, Meeting Sites Resource, Courtesy Associates

3 Sample Clients: Prohibited from naming corporate clients

1. Meeting Evolution
2. Event Budget Application
3. Banquet Event Order Module (coming in 2012)

Venues in sourcing database: 100,000-plus
E-RFP tool: Yes
Ability to create customized registration Web site: Yes
Knowledge of HTML needed: Little, the more you know the better
Attendee registration/management: Yes
Housing registration/management: Yes
Multiple languages: No
Multiple currencies: Yes (170)
Meeting calendar: Yes
Budgeting tools: Yes
Standard reports: Yes
Customizable reports: Yes
Customizable surveys: Yes
Attendee networking tools: No
Integration with CRM such as Meeting Evolution has its own CRM.

PRICING: 90-day, no-obligation trial; $95 per user, per month

TRAINING: Two days with 10 hours of online tutorials available on demand

SUPPORT: By phone and e-mail, Mon.–Fri., 7 a.m.–7 p.m. EST

Marketing or advertising packages available for vendors: Yes
Fees charged to hotels booked by Meeting Evolution users: No
Consulting services: SMM consulting services, including evaluating the existing environment, recommending a solution, and implementing the chosen solution