RISK MANAGEMENT
Welcome to the MeetingsNet Risk Management page, where meeting planners will find information on managing risk and contingency planning strategies for meetings and events.
Case Studies
Double Emergency
A snowstorm and a floor collapse didn't stop the Learning Disabilities Association of America from its annual meeting...
Lost in the Mountains
Rarely does an Incentive Trip turn into a national news event. But that was exactly the case with Securian Financial Group's biannual national sales convention...
Liberty Mutual's Corporate Security Plan
It was morning in Madrid and the IFEMA Convention Center was alive with activity, occasioned by an art fair opening scheduled for that evening, with attendees...
ATTENDEE DATA
Risk Assessment Checklist
We asked security experts to give us their critical steps for assessing and mitigating risks at meetings. How many of them do you already do?...
Take Charge of Attendee Safety
The safety and security of attendees is your responsibility. Here’s how you can reduce risk. ...
Risk Management for Meetings and Events
A Q&A with author Julia Rutherford Silvers...
Clause & Effect: Data Security Controls
Clause: Hotel reserves the right to distribute data and information about Group attendees as necessary and required for lawful business operations. Effect:...
Protecting Your Meeting Network and Attendee Data
Rampant identity theft and credit card fraud have raised awareness that personal information must be protected. But if you think these issues are only...
ALCOHOLServing Alcohol: A ChecklistAlthough serving alcohol is a widely accepted part of the culture surrounding meetings and events in the insurance and financial services sector, it involves... Combustible CocktailIt seemed like a good idea at the time For years, officials at the Milwaukee Art Museum had been renting space to groups for special events many of them... 7 STEPS TO LIMIT LIQUOR LIABILITYYOU'VE HEARD THE HORROR STORY. A company hosts an event at which alcohol is served. An attendee overindulges, gets in his car, and drives straight into... A Liquor Liability Six-PackAs a meeting manager, you need to know about your organization's potential liability when alcohol is served at your events. Here's the bottom line: Hosts... |
CONTRACTS4 Clauses You Need to KnowWe tapped two prominent industry lawyers—Stephen Barth, founder of MeetingLawyer.com, and Tyra W. Hilliard, Esq., consultant, speaker, and trainer—to find out which meeting contract clauses put companies at the most risk... Don't Mess With the LawA well-drafted contract can allocate most risk and responsibility between planners and venues, but one area that generally can't be negotiated is the... How to Avoid Attrition & Housing HasslesAttrition May not be a New Problem, but It is a Persistent One... Understanding IndemnificationMany hotel and convention center contract provisions can be difficult to understand, even for an experienced meeting planner, but the most confusing language... Calculating Liquidated DamagesIf a Company cancels a meeting contract, computing the actual losses to the hotel's business can be cumbersome... Contracts After KatrinaPlanners with meetings scheduled for the near future in areas hit by Katrina and other recent hurricanes have lots of questions concerning the legal implications... |
CRISIS PREPAREDNESSWhat to Do in a Travel Emergency: 4 TipsKathy Hall-Zientek, manager of travel services for East Aurora, N.Y.–based Moog Inc., is no stranger to travel emergencies. She has navigated everything from plane crashes to hotel bombings to employee injuries for her travelers at Moog in order to ensure the safety of the staff. Here is the process she embarks on as soon as an alert comes in.... Track Your TravelersCompanies rely on the latest technology to track group and transient travelers, keeping them safe on the road... What's Your Terrorism Risk Rating?Travel, Trade, and privacy groups are heavily criticizing a Department of Homeland Security program that, for the past several years, has been used to... What You Need to Know: Dealing With DisastersAccording to a soon-to-be-released report that was conducted by Purdue University, meeting planners, on the whole, are not prepared to respond to disasters... On High Alert: Assessing Terrorist ThreatsWhen it comes to terrorist threats, many planners and vendors maintain what Joan L. Eisenstodt calls a see no evil attitude... How Safe is Your Hotel?HOW SAFE ARE YOUR MEETING FACILITIES? Although many hotels have stepped up their security training and operations in a potentially more perilous travel... |
INTERNATIONAL MEETINGSWhy You Need a Risk-Oriented Mentality for Overseas MeetingsBeyond Borders: What does it mean to have a risk-oriented mentality? Kelly Stratton: It means allowing yourself to realistically assess the risk in the... Create a Risk-free International Ground Transportation PlanBeyond Borders: Why is a ground transportation program important? Mike Fogarty: Ground transportation is frequently the last item considered not surprising,... Risk Avoidance for International MeetingsWhen it comes to meetings with multinational attendees whether held in the U.S. or elsewhere logistics are everything. Foreign currencies, visas, contract... Risk Management for International MeetingsThe meetings industry is experiencing a resurgence in international events. Taking events abroad can create excitement among attendees and increase attendance.... Doing Diligence for International MeetingsDoing due diligence when selecting a site for an international program has never been so important. If it isn't political upheaval, then war or the threat... Negotiating International ContractsQ&A with legal expert Jonathan Howe... |
PANDEMICS
IAEE Publishes Pandemic Plan
Working with the World Health Organization and the Centers for Disease Control, the International Association of Exhibitions and Events has published a guide to help event organizers—particularly not-for-profit associations—handle today’s H1N1 flu pandemic should it affect their shows...
H1N1: Ready or Not, Here it Comes
(Second of a two-part series) How should our industry respond to an emerging threat of uncertain severity? The same way we address any other contingency that jeopardizes the success of a meeting or the health and safety of participants ...
H1N1: Ignore at Your Own Risk
(First of a two-part series) This fall’s influenza season will almost certainly bring a serious outbreak of H1N1, the novel virus also known as swine flu...
Meeting in Mexico: Tips, Advice from the Meeting Pros
Official warnings about travel to Mexico because of the H1N1 virus have been lifted. And tourism officials are doing all they can to show meeting planners why Mexico belongs back on their short lists of meeting sites...
Read more on our coverage of the H1N1 effect on the meetings industry
BOOKS
• Event Risk Management and Safety by Peter E. Tarlow
• The Complete Idiot's Guide to Meeting and Event Planning By Robin E. Craven, Lynn Johnson
• Risk Management for Meetings and Events by Julia Rutherford Silvers
INDUSTRY ASSOCIATION RESOURCES
Crisis Prepared Meetings: Factors Influencing the Full Adoption of a Comprehensive Crisis Preparedness Program
Executive Summary of Research Presented to the PCMA Education Foundation, March 2009, Tyra W. Hilliard, J.D., CMP
H1N1 Influenza Status
http://www.mpiweb.org/Media/h1n1.aspx
http://www.mpiweb.org/Events/WEC2009/Sessions/KnowledgeTracks/MondaySessions.aspx
PCMA's Crisis Planning for the Meeting Planning and Convention Industry
PCMA's Crisis Planning Survey Results
MAGAZINES/NEWSLETTERS:
HospitalityLawyer.com Meeting Planner Newsletter
OTHER:
Event Management Planning and Crisis Management
