RISK MANAGEMENT

Welcome to the MeetingsNet Risk Management page, where meeting planners will find information on managing risk and contingency planning strategies for meetings and events.

Case Studies

ATTENDEE DATA

ALCOHOL Serving Alcohol: A Checklist Although serving alcohol is a widely accepted part of the culture surrounding meetings and events in the insurance and financial services sector, it involves... Combustible Cocktail It seemed like a good idea at the time For years, officials at the Milwaukee Art Museum had been renting space to groups for special events many of them... 7 STEPS TO LIMIT LIQUOR LIABILITY YOU'VE HEARD THE HORROR STORY. A company hosts an event at which alcohol is served. An attendee overindulges, gets in his car, and drives straight into... A Liquor Liability Six-Pack As a meeting manager, you need to know about your organization's potential liability when alcohol is served at your events. Here's the bottom line: Hosts...

CONTRACTS Don't Mess With the Law A well-drafted contract can allocate most risk and responsibility between planners and venues, but one area that generally can't be negotiated is the... How to Avoid Attrition & Housing Hassles Attrition May not be a New Problem, but It is a Persistent One... Understanding Indemnification Many hotel and convention center contract provisions can be difficult to understand, even for an experienced meeting planner, but the most confusing language... Calculating Liquidated Damages If a Company cancels a meeting contract, computing the actual losses to the hotel's business can be cumbersome... Contracts After Katrina Planners with meetings scheduled for the near future in areas hit by Katrina and other recent hurricanes have lots of questions concerning the legal implications... Sample Cancellation Clauses Here's an example of what to watch out for in a typical cancellation clause... Sample Indemnification and Hold Harmless Clauses Clauses like this one may look harmless, but without close scrutiny, they could leave your organization open to undeserved liability... Sample Attrition Clauses Ever find yourself baffled by legalese? You're not alone. Here's a typical problematic clause and expert legal advice on how to fix it...

CRISIS PREPAREDNESS What's Your Terrorism Risk Rating? Travel, Trade, and privacy groups are heavily criticizing a Department of Homeland Security program that, for the past several years, has been used to... What You Need to Know: Dealing With Disasters According to a soon-to-be-released report that was conducted by Purdue University, meeting planners, on the whole, are not prepared to respond to disasters... On High Alert: Assessing Terrorist Threats When it comes to terrorist threats, many planners and vendors maintain what Joan L. Eisenstodt calls a see no evil attitude... How Safe is Your Hotel? HOW SAFE ARE YOUR MEETING FACILITIES? Although many hotels have stepped up their security training and operations in a potentially more perilous travel... Risk Management for Associations Palm trees waved in the tropical air. Scores of surfers dotted the flat, blue Pacific expanse, resting on their boards for hours at a time, like hens...

INTERNATIONAL MEETINGS Why You Need a Risk-Oriented Mentality for Overseas Meetings Beyond Borders: What does it mean to have a risk-oriented mentality? Kelly Stratton: It means allowing yourself to realistically assess the risk in the... Create a Risk-free International Ground Transportation Plan Beyond Borders: Why is a ground transportation program important? Mike Fogarty: Ground transportation is frequently the last item considered not surprising,... Risk Avoidance for International Meetings When it comes to meetings with multinational attendees whether held in the U.S. or elsewhere logistics are everything. Foreign currencies, visas, contract... Risk Management for International Meetings The meetings industry is experiencing a resurgence in international events. Taking events abroad can create excitement among attendees and increase attendance.... Doing Diligence for International Meetings Doing due diligence when selecting a site for an international program has never been so important. If it isn't political upheaval, then war or the threat... Negotiating International Contracts Q&A with legal expert Jonathan Howe...

PANDEMICS

Read more on our coverage of the H1N1 effect on the meetings industry

BOOKS

• Event Risk Management and Safety by Peter E. Tarlow
• The Complete Idiot's Guide to Meeting and Event Planning By Robin E. Craven, Lynn Johnson
• Risk Management for Meetings and Events by Julia Rutherford Silvers

INDUSTRY ASSOCIATION RESOURCES

Crisis Prepared Meetings: Factors Influencing the Full Adoption of a Comprehensive Crisis Preparedness Program
Executive Summary of Research Presented to the PCMA Education Foundation, March 2009, Tyra W. Hilliard, J.D., CMP

H1N1 Influenza Status
http://www.mpiweb.org/Media/h1n1.aspx
http://www.mpiweb.org/Events/WEC2009/Sessions/KnowledgeTracks/MondaySessions.aspx

PCMA's Crisis Planning for the Meeting Planning and Convention Industry

PCMA's Crisis Planning Survey Results

MAGAZINES/NEWSLETTERS:
HospitalityLawyer.com Meeting Planner Newsletter

Risk Management magazine

Special Events Magazine

OTHER:
Event Management Planning and Crisis Management

 

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