It happens all the time: A senior exec wants to hold a small meeting and asks an administrative assistant to book it at a local hotel. The admin calls the hotel to inquire about available space, chooses the menus, arranges for audiovisual equipment, maybe even books a few sleeping rooms for out-of-towners. He or she then signs the contract, and they’re good to go. Except that no one outside that group even knows the meeting is happening. The expense is never included as part of the ...

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