Special Report
Meetings Technology
Your one-stop information source for meeting technology.
Meeting Management
Meeting the Virtual ChallengeWhile virtual meetings are becoming more popular in today's cost-cutting environment, they aren't always easy to pull off successfully. ... Attention Shoppers! Buyer’s Guide: Strategic Meeting Management SoftwareMeeting management software today can increase compliance with corporate policies and give planners powerful reports to share with executives... Jim Spellos Cool Tools: Fun for FallAs summer heats up, there are plenty of cool tech tools around to help you be more productive. So let’s get right to it: I know you’re doing more with less these days... SMMP Technology 101Technology is the heart of any strategic meetings management program. By deploying a technology solution, you can better understand your company's meetings activity and start to strategically manage your spend... |
The Role of Technology in Strategic Meeting ManagementTechnology is the linchpin of a strategic meeting management program. And the Groups and Meetings Committee of the National Business Travel Association... Understanding the APEX Toolbox Electronic TemplatesThe meetings industry has a big problem, and everyone knows it: Planners cannot communicate electronically with their venues. Event details are spelled... New alliance between VISA and ArcaneoToday, strategic meeting management technologies have a low-tech side... Amex/StarCite Technology IntegrationCompanies that bill their meeting expenses to the American Express card and use the StarCite meeting spend management tool heard some noteworthy news last week: The companies are integrating those products, allowing—among other things—for planners to reconcile the charges without rekeying them into the spend management tool.... |
Online Sourcing/Request for Proposals
The Evolution of e-RFPsIn Just 11 Years, electronic requests for proposal have grown from novelty features on hoteliers' Web sites to an entire subindustry with hundreds of... Hilton’s Small Meetings Online Booking ToolHilton Hotels Corp. in March relaunched its online booking tool for small meetings. In addition to a live inventory of room blocks, e-Events now allows... |
Online Auctions (2004)WHAT DO COPIERS, ELECTRICITY, AND OFFICE SUPPLIES have in common with meeting services? Some major corporations are purchasing all these things, and more,... |
Web 2.0
Speaker WikisWhen it comes time to line up speakers for your conference, do you find yourself buried in piles of prospectuses from potential presenters, or searching... Meetings 2.0: The Future Is Here, Are You Ready?Much attention is being paid on Web 2.0 and related web themes like social networking, collaboration, and measurement because they impact how we work, learn, and play. But how can an online movement relate to face-to-face events and the meetings industry? The answer becomes more obvious when we compare and contrast online and on-site experiences.... Wikis and the culture of collaborationWikis are standard fare for technology conferences and what's hot with tech companies tends to spread fast. A wiki is a Web site that lets users easily... How Conference Organizers Can Use BlogsNow that social media such as blogs have filtered into the mainstream when it comes to politics, news, and the technology and entertainment industries, conference organizers are beginning to pick up on the trend... |
How Web 2.0 Creates Trust for You and Your EventsWeb 2.0 is all about the attendees. They generate the content, they rate the content, and they recommend the content to peers. Most meetings and events lack those very qualities; people are treated like cattle and cargo. They don’t have a voice, and they don’t have their trusted peers’ recommendations to help decide what to see and do. ... Top Trends in Meeting TechnologyTechnology continues to advance at exponential rates and is changing the face of the meetings industry in astonishing ways. We will see many developments in the next few years. Web 2.0 (the participatory Web) will change the events industry in several seemingly subtle ways, but with an overall profound impact.... My Experience at a Wiki WorkshopThis is an eyewitness account of a new meeting format in action. Many are thinking about how Web 2.0 might influence our industry—how it could make meetings different in tangible ways. I feel privileged to have an opportunity to see for myself.... TripAdvisor for MeetingsIn our hyper-connected world, consumers have come to expect and rely on the Internet for product reviews. Sites such as Amazon, TripAdvisor, and Epinions, to name just a handful, thrive on the user-generated content at the heart of the social media explosion known as Web 2.0. But until recently, meeting planners have been left out, with nowhere online to find opinions on properties from their unique point of view. Until now.... |
Online Registration
Buyers Checklist for Online RegistrationFEW PEOPLE UNDERSTAND online meeting registration systems or most meeting technologies, for that matter as well as Jeff Rasco, president of Attendee Management... Buyers Checklist for Online RegistrationMore than 100 companies are out there selling online meeting registration. The question, of course, is which ones fit your organization's needs. Intelligent... |
The Cost of Online Registration: Is It Worth It?Everyone knows the benefits of online registration, but the costs can be brutal. Depending on the application, your overall volume, and the terms of your... Case Study: Prudential FinancialLess typing, less paper those are the small victories of online meeting management. Staying ahead of the curve in the eyes of attendees, your company,... |
Virtual Meetings
Survey Shows Explosive Growth for Virtual Events in 2009ON24 Inc., a supplier of webcasting and virtual-event solutions, last week released the results of an online survey it conducted in December of more than 300 enterprise business executives about their plans to attend or host live trade shows, conventions, and sales training seminars in 2009 versus their use of virtual events.... Meetings in Second LifeThe two of us met in a spotless, glass-walled boardroom, video screen at one end, photos of the organization's leaders at the other, and a large table... Virtual Trade Show Tool: UnisfairCognos Inc.'s Financial Forum a customer seminar series traveled to only four North American cities this year compared to 11 in 2006. Yet the company's... |
the Meetings Department Manage Virtual Meetings?Why You Need to Manage E-Meetings Webconferencing is spreading like wildfire. It’s time for your department to start managing them... Pull Off a Productive Web ConferenceWeb conferencing can be an affordable alternative to holding an off-site meeting, but preparing for this type of event requires a different way of thinking.... |
Audience Response Systems
Getting the Most Out of Audience Response SystemsTHE SURGICAL TEAM has scrubbed up and donned their gowns; press 1 on your keypad if you're ready to operate. A script during the annual Transcatheter... ARS BasicsIn a Nutshell Audience response systems bring interactivity and in some cases, honesty to a meeting by allowing users to answer multiple-choice questions anonymously via a keypad... |
Case Study: ARS for Medical EducationAt Lowell General Hospital, Lowell, Mass., the big issue three years ago was how to liven up its grand rounds programs. Donna Beales, MLIS, librarian... |
Winning Meeting Technologies
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EIBTM, an exhibition for the incentive, business travel, and meeting industry, sponsors the Worldwide Technology Watch, a competition to find the most innovative new technology in the meeting industry. Here's our coverage of winners and runner's up for the past five years. 2007—Spot Me 2, handheld meeting communication gadgetSpotMe 2, a handheld multifunction meeting gadget, has grabbed first place in the WorldWide Technology Watch competition, an annual contest run by EIBTM,... 2006—The Event Assistant, mobile phone application for meetingsTaking advantage of the worldwide, near-fetishistic attachment to cell phones, Dutch company Log On has created a Web-based application that allows conference-goers... 2006—Runners UpEIBTM's WorldWide Technology Watch had 26 entries in its 2006 contest to find innovations in meeting technology. While The Event Assistant took top honors,... 2003—nTag, interactive namebadgeThis week at EIBTM in Geneva, the Worldwide Watch presentation introduced the meeting community to a new name badge. For those following Worldwide Watch, a program that finds one innovative technology product or service each year to highlight as having great potential for the meetings industry, a name badge might seem an unlikely selection, but this badge isn’t like anything you’ve ever seen before. The product, nTAG, can work as a networking tool, polling device, attendee tracker, and even a di... |
2008—Cool Tool AwardGuideStar Research's MeetingMetrics has taken home the 2008 technology prize from EIBTM, the Barcelona, Spain-based meetings and incentives exhibition.... 2005—Vivien, meeting room design softwareEIBTM, an exhibition for the incentive, business travel, and meeting industry, is in its sixth year sponsoring the Worldwide Technology Watch, a competition... 2004—IntroNetworks, social networking toolEIBTM WORLDWIDE TECHNOLOGY WATCH, now in its fifth year of recognizing companies for their meetings-focused technology products, has picked a sophisticated... 2002—Throughlines, interactive training videosIs there anything more boring than a tired training video? When EIBTM, a European incentive and meeting industry exhibition, convened in Geneva in May,... |
Other/Meeting Technologies
9 Must-Have Apps for Meeting ProsAs long as you're dragging that smart phone everywhere you go, you may as well put it to work. We've rounded up nine must-have apps for meeting professionals (and a few more just for fun). All are built for the iPhone, but BlackBerry users take heart: some comparable applications are out there. ... Radio Frequency Identification (RFID) for Meetings (2006)An unusual number of attendees left the ROI meetings before the end. We need to re-evaluate the topic for next year. Sixty percent of the attendees in... New Year, New ToolsAre You Connected? For our industry, 2008 was the year social networking tools made their way into the hands of many planners and suppliers. Facebook... |
From Game Shows to Smart PensI'd like to ask the audience, Regis. Audience-response systems have been around for more than 20 years. (If you don't know what an ARS is, flip to that... Technology TipsJim Spellos, CMP, founder and president of Meeting U. in New York, believes that podcasting, blogging, RFID tags, and social networking tools should be part of your working life. “The real benefit is that these tools are two-way,” he says. “It doesn’t matter what tools you use. What’s critical is that you’re engaging and including your audience in building the next event.” Here’s what Spellos has to say about how tech tools can enhance your meetings.... Meeting Evaluation Technologies (2005)To measure is to know. These are the words of Lord Kelvin, 19th-century mathematical physicist. Another of his quotable phrases: If you cannot measure... |
Data Security for Meetings
The Legal Side of Protecting Attendee DataWhat are Your Obligations Regarding Attendee Data? ... |
Protecting Your Meeting Network and Attendee DataRampant identity theft and credit card fraud have raised awareness that personal information must be protected. But if you think these issues are only... |
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